1. Purpose of the Audit Plan
To ensure that Electric Fences Kenya complies with:
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Internal policies and procedures
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Regulatory and statutory requirements (e.g., OSHA, KEBS, EPRA)
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ISO 9001 (Quality), ISO 45001 (Health & Safety), and ISO 14001 (Environmental) best practices
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Continuous improvement and risk mitigation strategies
2. Audit Objectives
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Assess compliance with documented QMS and HSMS procedures
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Verify the effectiveness of control measures and corrective actions
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Identify areas of improvement in service delivery, safety, and environmental protection
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Ensure readiness for external audits or inspections
3. Scope of Internal Audit
Covers the following departments and functions:
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Project Planning and Site Installations
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Procurement and Inventory Management
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Health, Safety, and Environmental Compliance
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Customer Service and Complaints Handling
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Quality Control and Documentation
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Employee Training and Certification
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Maintenance Services and Emergency Response
4. Audit Frequency
| Audit Type | Frequency |
|---|---|
| QMS Internal Audit | Quarterly |
| HSMS Compliance Audit | Quarterly |
| Environmental Audit | Biannually |
| Safety Site Inspections | Monthly |
| Supplier Evaluation Audit | Annually |
5. Audit Methodology
Audits will be conducted through:
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Document reviews (policies, checklists, job cards, etc.)
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Interviews with staff and supervisors
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On-site observations at project and store locations
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Review of client feedback and complaint logs
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Verification of compliance with statutory permits
6. Audit Team
| Role | Responsibility |
|---|---|
| Audit Team Leader | Coordinates all audits, reporting, and reviews |
| Quality Manager | Focuses on QMS compliance |
| HSMS Officer | Leads health, safety, and environmental audits |
| Technical Auditor | Assesses installation and maintenance quality |
| External Advisor (optional) | Participates in annual third-party reviews |
7. Audit Schedule (Sample for 2025)
| Quarter | Audit Area | Lead Auditor | Timeline |
|---|---|---|---|
| Q1 | Quality Management System | Quality Manager | Jan 15–Jan 30 |
| Q1 | Safety Compliance | HSMS Officer | Feb 10–Feb 20 |
| Q2 | Environmental and Waste Management | HSMS Officer | May 5–May 15 |
| Q2 | Project Execution Process | Technical Auditor | June 1–June 10 |
| Q3 | Customer Feedback & Complaints Handling | Quality Manager | Sept 1–Sept 5 |
| Q4 | Supplier Evaluation | Procurement Lead | Nov 10–Nov 20 |
8. Audit Tools and Checklists
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Installation Quality Checklist
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PPE Compliance Checklist
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Environmental Impact Log
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Training Record Form
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Corrective Action Request (CAR) template
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Root Cause Analysis Form
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Non-Conformance Report (NCR)
9. Reporting and Follow-up
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Preliminary findings shared immediately with department heads
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Final report submitted within 5 working days of audit completion
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Corrective actions tracked and reviewed monthly
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Follow-up audits conducted within 30 days for critical findings
10. Review and Approval
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The Internal Audit Plan will be reviewed annually during the management review meeting.
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Adjustments made based on changes in operations, legal requirements, or previous audit outcomes.